Major accountabilities:

• Deals with complex administrative and organizational assignments independently and takes care of general administrative tasks: scheduling offsite meetings, managing complex calendars, travel arrangements, processing expenses and purchase orders, booking of video and conference rooms globally.
• Handles confidential information and communications with all levels of management in a professional manner
• Acts as liaison across departments and line functions to ensure proper communications/reporting practices
• Interacts with internal and external sources, often at the sr. management levels
• May be responsible for data tracking and managing logistics for large meetings (internal and external)
• Prepares routine and complex documents, and actively manages/organizes files
• Handles mailings and distribution of materials for Global Program Team and Global Clinical Team
• Responsible for coordinating with building services for maintenance requests
• Supports/enters data into Novartis specific systems when required
• Provides assistance and training to other administrative staff, as needed
• Assembles relevant data, compiles statistics or information, as directed, for use by others
• Updates and makes revisions to documents and presentations (may include updates to organizational charts)

Minimum Requirements:

• Bachelor’s degree or equivalent senior administrative experience preferred
• Experience in the Pharmaceutical industry
• Strong communication skills in fluent English (oral and written)
• Strong organizational and time-management skills, with the ability to prioritize tasks
• Position requires intermediate to advanced administrative experience (minimum 5-7 years)
• Ability to exercise independent discretion/judgment and solve complex problems
• Proficient with Microsoft Office programs including Word, Excel, PowerPoint, Outlook, SharePoint and MS Teams
• Ability to handle a wide range of administrative support activities and work independently with little or no supervision
• Strong ability to support and adapt to changes within the organization
• Expert team player

Benefits and rewards:

Read our handbook to learn about all the ways we’ll help you thrive personally and professionally:

https://www.novartis.com/careers/benefits-rewards

Commitment to Diversity & Inclusion:

We are committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve