Your responsibilities will include, but are not limited to:

• General administrative support: takes care of general administrative tasks and maintains the administrative processes also in case of absence of the line manager/team members.
• Interaction: Informs, advises and supports the team and associates from outside the team on processes, guidelines and services that are specific to the department.
• Work processes in own area of responsibility: Supports optimization of current processes and/or introduction of new or modified processes.
• Handling of administrative projects tasks with clearly defined content and time limitations.
• Acts as a team member for administrative projects and manages the administrative part of special tasks.
• Supervisory tasks: Guarantees a smooth adjustment to the job of new employees in the own area of responsibility.
• Takes over supervising for colleagues in the administrative area (e.g. apprentices, new employees etc.) -Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
• Reporting of technical complaints / adverse events / special case scenarios related to Novartis products within 24 hours of receipt -Distribution of marketing samples (where applicable)

What you’ll bring to the role:

Essential criteria:

• Solid experience working as assistant of a General Manager.
• Excellent knowledge of written and spoken English and Spanish.
• Strong interpersonal, communication, prioritization and time management skills.
• Project Management experience.

Desirable criteria:

• Technology savvy.
• Event organization experience.

Your benefits in joining Novartis:

• Attractive salary range
• Annual bonus
• Strong focus on your career development
• A “Quality of Work Life” approach, allowing you to propose improvements to your daily work environment
• Special attention to your work-life balance, with options such as remote working, annualized part-time arrangements, and parental leave
• Comprehensive social coverage for you and your family
• Various employee recognition programs

Why Novartis: Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients’ lives. Ready to create a brighter future together? http://www.novartis.com/about/strategy/people-and-culture

Join our Novartis Network: Not the right Novartis role for you? Sign up to our talent community to stay connected and learn about suitable career opportunities as soon as they come up: http://talentnetwork.novartis.com/network

Benefits and Rewards: Read our handbook to learn about all the ways we’ll help you thrive personally and professionally: http://www.novartis.com/careers/benefits-rewards