• Sourcing activities

• End to end sourcing activities support as per procurement guidelines and category strategies
• Activities scope and sourcing plan definition, opportunity analysis.
• Supplier selection requested risk analysis performance verification and update.
• Supplier scoring criteria definition and documentation preparation for competitive bidding event.
• Input collection and sharing to category managers on overall category strategy.
• eSourcing event management and monitoring, supplier communication, supplier training, bidding analysis, pitch presentation organization.
• Document and communicate final award decision:
  • Negotiations after the eSourcing event closure to reach the most competitive prices.
  • Bids examination and sourcing summary sheet (outcome) completion.
  • Recommendation to award and inform suppliers on competitive bidding results. 
• Finding opportunities to improve and automate recurrent processes, thus allowing greater focus on value adding activities.
• Report productivity as per Procurement guidelines and support measurements / activities to improve. defined KPIs:
  • Savings identification and achievement through competitive bidding process.
  • Baseline and savings methodology definition for in-scope categories.
  • Savings calculation and tracking.
  • Identification and initiation of continuous improvement activities through analysis of historical events, performance and trends.

• Contracting activities

• Contract preparation:
  • Contract drafting based on agreed templates.
  • Full terms and conditions or contractual terms negotiation.
  • Contract review and contract content approvals coordination, signature process initiation and monitoring (ink, electronic).
  • Contract archiving in the global standard contract management system.
• Post signature contract management:
  • Contracts search and reporting.
  • Contracts check against defined procedures (e.g. amendments stored correctly).
  • Monitoring and identification of expiring contracts, initiating process for contract extension or competitive bidding.
  • Termination strategy definition and contracts termination management.
  • Business support with unsolved delivery issues (escalation point).
  • Suppliers’ performance review coordination for key local suppliers.

• Other activities:

• Perform consistency checks and corrective actions (e.g. preferred vendors and related contract coverage).
• Supports the development of executive management reporting and business performance reviews, collaboration with SMEs to ensure transparency and consistency on various performance metrics.
• Support users with documentation required to submit purchase requests.

• Customer satisfaction and acceptance.
• Performance in accordance with defined KPIs and other defined metrics.

EDUCATION:

• University/Advanced degree in Business Administration/Economics/Finance/Statistics or related field.

EXPERIENCE:

• > 2 years of experience of working in a global environment in a similar position of advantage.

• Experience of working in Procurement operations or equivalent operations.

• Experience in reporting & advanced analytical and presentation tools.
• Experience in spend reporting, analysis, and optimization.

• Experience with eSourcing tools (Ariba).

• Good understanding of operations and business culture of multinational company.
• Ability to work in virtual teams and with remote stakeholders.
• Experience in supporting clients directly / managing stakeholders.
• High-proven interpersonal, communication & negotiation and skills.
• Advanced Analytical & Conceptual Thinking, organizational skills, results oriented and proactive.
• Strong sense for independence and self-drive.
• Curious mind and high motivation to learn.

Fluent spoken and written Mandarin and English.